Plan Room Organization

Organizing and Cataloging Facilities Documents & Drawings

archSCAN works with facility managers to organize and catalog their critical facilities documents and drawings. We provide on-site plan room clean-up services and help remove document duplications, along with creating a user-friendly drawing/document database that tracks the information about each drawing for fast search and retrieval at any time. The result is a major improvement in building operation and maintenance.

BEEBEE Planroom Before
BEEBEE Planroom After

 

Locate Facilities Drawings & Documents Fast

Organizing and cataloging Architectural, Engineering, and Construction drawings has an immediate effect on building operations teams because they can do their jobs faster when they can find information faster. Our process helps eliminate major facilities maintenance headaches such as hunting and searching for critical project information or life safety drawings or working from outdated drawing sets.

We help you know what facilities information you have and where to find it. Maintenance and repair tasks become easier, and when an emergency strikes, a document management system lets you locate the building or facility drawings you need, right away.

Doe Planroom Before 1
Doe Planroom After 1

 

Paper and Electronic Documents

We organize both paper and electronic documents and catalog them all in document management software using the metadata captured from each drawing during the organizing process.

Our process allows us to identify duplicates regardless of medium (paper, blueprint, vellum, microfilm, microfiche), or electronic file format. For organizations that have documents stored in different types of file formats, we perform file conversions when a client needs to ensure all documents are accessible from the same system. Typical conversions include DWG to PDF files, TIFF to PDF, and Microfilm/fiche to PDF.

Doe Planroom Before 2
Doe Planroom After 2

 

Stats Show How Important It Is To Organize Facilities Documents

By knowing what you have and where to find it, significant time and money savings become possible. Fewer mistakes are made, problems are solved faster, and clients are happier. On average:

  • 30-50% of drawings are paper duplicates
  • 20% of documents are electronic duplicates
  • 30% of blueprints need repair (torn, stained, faded)
  • 20% of construction files are outdated versions (version control is critical)
  • 20% of as-built sets are lost
  • As many as 50% fewer documents need to be scanned

 

 

Plan Room Organization Is The First Step Towards Digitizing

archSCAN, LLC is the only company in the Mid-Atlantic Region that specializes in cleaning up blueprint plan rooms before a scanning project is begun. As shown in the stats above, we find that after the organization phase, fewer documents need to be scanned in order to fully digitize the contents of a plan room.

Tasks we undertake before digitizing include:

  • Merging sets back together
  • Separating out duplications
  • Identifying the latest issues, current as-builts, and life safety drawings
  • Standardizing naming conventions
  • Labeling drawers and hanging racks
  • Deploying an electronic document management database of the sets of all the drawings & documents
Fannie May Planroom Before
Fannie May Planroom After

 

archSCAN’s Service Area

We go on-site to our client’s facilities located within 100 miles of Baltimore, including Washington, DC, Annapolis, Northern Virginia, and Philadelphia.

The value of Plan Room Cleanup

archSCAN has organized over 100 plan rooms since our inception in 2002. Many facility managers have told us that this project was the best money they ever spent. In addition, from preventive maintenance to emergency preparedness, our work has removed significant concerns for operations managers. Please take a look at some of our remarkable before and after pictures.

DPSC Planroom Before
DPSC Planroom After

 

Typical clients who use our services

We perform plan-room cleanup and organization projects for clients across the Mid-Atlantic region. The types of customers who most benefit from our services are needing to solve costly slowdowns in their facilities maintenance and building operations caused by such issues as:

  • building or facility plan room documents are a jumbled mess
  • critical facilities drawings are in disorganized piles
  • Important construction project documents are buried under stacks of paper

If you find your organization or team wasting valuable time just trying to find the blueprint that shows the cut-off valves, circuit switch, or roof diagrams, our offerings may be exactly the solution.

Contact archSCAN today to discuss your needs with a complimentary consultation and quotation. Also check out our case studies and testimonials, and see our other service offerings.

  • Are your facilities drawings in disorganized piles?
  • Are critical construction project documents buried under stacks of paper?
  • Have you wasted valuable time locating the blueprints for cut-off valves, circuit switch, or roof diagrams?

Contact Us Today for your Custom Consultation & Quote


archSCAN Services

  • Plan Room Cleanup
  • Small-Format Scanning
  • Wide-Format Scanning
  • Indexing & Metadata
  • Document Management

Client Feedback

…I can now find any drawing within seconds.
– Thom Armstrong, Facilities Director
Upper Chesapeake Hospital

…high marks for their successful efforts in cleaning up our old print room
– Steve Swierczek, Director of Facilities
Georgetown University Hospital

…top-notch customer service
– Michelle Frederick, Development Manager
American University

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