Document Librarian Services and Content Management
Organizations with large sets of documents, both paper and electronic, rely on document librarians who can correctly capture, upload, format, and index new documents into a document management system. It can be especially important to consider a document librarian resource once the investment in a document management system has been made and it becomes the repository for all of an organization’s information. Content management and library maintenance are critical aspects of the document librarian role.
Outsourcing Librarian Services
archSCAN provides Librarian Services for organizations that wish to outsource this role. Because content within a business organization must be kept fully available and also handled in a way that does not lead to unauthorized access, organizations rely on archSCAN to provide high-level attention to all aspects of content management for documents and information. archSCAN’s years of skilled document librarian services to a long list of federal, state, and local government agencies and private-sector clients are why organizations of all sizes trust archSCAN’s library maintenance services.
archSCAN offers its Library Maintenance Service as a yearly or monthly subscription which provides ongoing content management and support. A typical service configuration is as follows:
- Staff add any new files to “To be Filed” folder
- New files are filed and indexed correctly with metadata tags, formatting, and naming conventions
- New paper documents are scanned and uploaded
Library Maintenance Tasks
archSCAN’s trained archivists provide ongoing management of your library of documents, whether it consists of blueprints, files, records, invoices, receipts, or any other type of information your organization stores. The archivists also ensure that crucial aspects of document management such as file naming, indexing, and formatting conventions are maintained at all times.
By utilizing archSCAN’s outsourced librarian services, business organizations get to stay focused on the jobs at hand without worrying about whether new documents were added or exiting ones were updated.
Contact archSCAN to learn more about how our Librarian Services help organizations throughout the region keep both old and new documents secure, searchable and easily retrievable, letting authorized individuals always find information FAST!
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