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10 Benefits of Digital Archiving
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1. |
Save Money- Save up to 66% of
traditional archiving expenses. No more off-site
storage fees, reproduction costs, shipping costs. |
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2. |
Save Time- Find
documents in seconds! Filing, re-filing,
packaging, and reproduction tasks eliminated. |
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3. |
Save Space- 1 CD =
1000 blueprints or 7 banker boxes of documents.
No more filing cabinets, boxes, or shelves
cluttering the office. |
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4. |
Disaster Recovery-
Documents are protected on CDs, servers, or on
the internet from disasters such as fires,
floods, tornados, etc. |
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5. |
Productivity- More
revision options, faster retrieval and turn
around times, access to large quantities of
information at desk which leads to increased
productivity. |
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6. |
Communication and
Collaboration- Many people can access the
same information from their desks enabling
conference calls, emailing, and better interaction. |
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7. |
Improved
Levels of Client Satisfaction– Reduced
call-back times, repair times, and up-to-date
information at fingertips improving client
satisfaction. |
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8. |
Accuracy and Security-
No more misfiled, lost, borrowed, stolen
documents, accurate revision histories.
Security features may be added (password
protection). |
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9. |
Go Green- Paper is
saved from fewer copies being made, fuel for
transportation is saved by emailing documents
instead of mailing, originals may be recycled. |
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10. |
Long term
preservation – No more deterioration,
fading, rips, stains, tears, holes, mold, etc.
Image quality may be improved by increasing the
contrast, etc. |
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Testimonials
archSCAN helps
organize and convert paper documents
into a
digital format.
“Your
professional knowledge and guidance has enabled us to
convert our voluminous and disorganized project files
into an easily retrievable electronic database. Not only
have we dramatically reduced our volume of paper storage
but locating file information has been greatly
facilitated.
Aside from your technical expertise and knowledge, you
have demonstrated an extreme sense of patience and care
in assisting us with what seemed to be a formidable task
that no one here had been able to pursue for years.
Through your insight and careful analysis of our needs,
you carefully crafted the most cost and time effective
method and produced a system that I had long desired but
had neither the time nor the knowledge to undertake.”
-Louis F Baird
Director of Facilities Planning
Archdiocese of Baltimore
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“Over the past few months we have had a chance to
utilize the electronic flat files archSCAN has provided.
We are most pleased with the product. The ease in which
documents can be recalled will make this a valued
investment. Our drawing files are now available to our
maintenance crews at all locations via our data
network.”
-George R. Leah, Jr.
Director of School Construction
Calvert County Public Schools
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“We would like to take this opportunity to tell you how
pleased and grateful we are for the expert job you did
for the Facilities Management office here at Union Memorial
Hospital over the past several months. You managed to
take a disorganized pile of drawings from our
Construction offices and turn them into a neat and
structured user-friendly tool. What used to take our
team hours of research and even sometimes to no avail,
is now reduced to several minutes of reviewing a Table
of Contents to locate the subject area and quickly
determine on what disc it can be found.
This was one of the most cost effective projects that I
have been involved in during my extended career as
Facilities Director.”
-William B. Braid
Director, Facilities Management
Union Memorial Hospital
Contact us today!!
Call us at 410-974-8183 or by
email at
archscan@comcast.net
To reach the production center, please call
443-242-7318. |
