Top 10 Benefits of Digital Archiving

1.

Save Money- Save up to 66% of traditional archiving expenses.  No more off-site storage fees, reproduction costs, shipping costs.

2.

Save Time- Find documents in seconds! Filing, re-filing, packaging, and reproduction tasks eliminated.

3.

Save Space- 1 CD = 1000 blueprints or 7 banker boxes of documents.  No more filing cabinets, boxes, or shelves cluttering the office. 

4.

Disaster Recovery- Documents are protected on CDs, servers, or on the internet from disasters such as fires, floods, tornados, etc. 

5.

Productivity- More revision options, faster retrieval and turn around times, access to large quantities of information at desk which leads to increased productivity.

6.

Communication and Collaboration- Many people can access the same information from their desks enabling conference calls, emailing, and better interaction.

7.

Improved Levels of Client Satisfaction– Reduced call-back times, repair times, and up-to-date information at fingertips improving client satisfaction.

8.

Accuracy and Security- No more misfiled, lost, borrowed, stolen documents, accurate revision histories.  Security features may be added (password protection).

9.

Go Green- Paper is saved from fewer copies being made, fuel for transportation is saved by emailing documents instead of mailing, originals may be recycled.

10.

Long term preservation – No more deterioration, fading, rips, stains, tears, holes, mold, etc.  Image quality may be improved by increasing the contrast, etc.