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10 Benefits of Digital Archiving
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1. |
Save Money- Save up to 66% of
traditional archiving expenses. No more off-site
storage fees, reproduction costs, shipping costs. |
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2. |
Save Time- Find
documents in seconds! Filing, re-filing,
packaging, and reproduction tasks eliminated. |
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3. |
Save Space- 1 CD =
1000 blueprints or 7 banker boxes of documents.
No more filing cabinets, boxes, or shelves
cluttering the office. |
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4. |
Disaster Recovery-
Documents are protected on CDs, servers, or on
the internet from disasters such as fires,
floods, tornados, etc. |
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5. |
Productivity- More
revision options, faster retrieval and turn
around times, access to large quantities of
information at desk which leads to increased
productivity. |
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6. |
Communication and
Collaboration- Many people can access the
same information from their desks enabling
conference calls, emailing, and better interaction. |
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7. |
Improved
Levels of Client Satisfaction– Reduced
call-back times, repair times, and up-to-date
information at fingertips improving client
satisfaction. |
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8. |
Accuracy and Security-
No more misfiled, lost, borrowed, stolen
documents, accurate revision histories.
Security features may be added (password
protection). |
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9. |
Go Green- Paper is
saved from fewer copies being made, fuel for
transportation is saved by emailing documents
instead of mailing, originals may be recycled. |
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10. |
Long term
preservation – No more deterioration,
fading, rips, stains, tears, holes, mold, etc.
Image quality may be improved by increasing the
contrast, etc. |
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Archiving and File
Management
archSCAN helps
organize and convert paper documents
to a
digital format.
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Image
and Multiple File Indexing
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Files
stored on CD, DVD, or external hard drive
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Quality control to ensure that the information is
organized correctly
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Integration into an existing Electronic Document
Management System
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archSCAN, LLC will organize the archived information
into digital file folders set up to clients'
specifications. We can put the archived
information on CDs, DVDs, or an external hard drive,
which enables clients to easily import the information
into their existing document management system.
The information may also be uploaded to clients'
intranet or internet systems as well.
The Windows file folder structure allows users to locate
documents by browsing. It recreates existing filing systems through
a nested
folder structure. The repetition of the existing
folder structure
eases the transition from paper filing to electronic
filing. The information is
accessible at a moment’s notice and it is no longer
necessary to loose valuable time by searching for paper
documents.
Sample
nesting folder structure for construction drawings:
Retrieval is where the
quality of the indexing system is most evident. A
document should be able to be found quickly and easily. archSCAN
takes the time to work with each client to create the
best design for the folder structure to make certain that it
will meet the needs of the organization.
In addition to creating electronic file/folders,
archSCAN often adds additional metadata to enable
specific search criteria. Another option is
scanning the documents with Optical Character
Recognition (OCR) which enables full word searches of
documents.
Contact us today!!
Call us at 410-974-8183 or by
email at
archscan@comcast.net
To reach the production center, please call
443-242-7318. |
