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10 Benefits of Digital Archiving
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1. |
Save Money- Save up to 66% of
traditional archiving expenses. No more off-site
storage fees, reproduction costs, shipping costs. |
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2. |
Save Time- Find
documents in seconds! Filing, re-filing,
packaging, and reproduction tasks eliminated. |
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3. |
Save Space- 1 CD =
1000 blueprints or 7 banker boxes of documents.
No more filing cabinets, boxes, or shelves
cluttering the office. |
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4. |
Disaster Recovery-
Documents are protected on CDs, servers, or on
the internet from disasters such as fires,
floods, tornados, etc. |
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5. |
Productivity- More
revision options, faster retrieval and turn
around times, access to large quantities of
information at desk which leads to increased
productivity. |
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6. |
Communication and
Collaboration- Many people can access the
same information from their desks enabling
conference calls, emailing, and better interaction. |
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7. |
Improved
Levels of Client Satisfaction– Reduced
call-back times, repair times, and up-to-date
information at fingertips improving client
satisfaction. |
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8. |
Accuracy and Security-
No more misfiled, lost, borrowed, stolen
documents, accurate revision histories.
Security features may be added (password
protection). |
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9. |
Go Green- Paper is
saved from fewer copies being made, fuel for
transportation is saved by emailing documents
instead of mailing, originals may be recycled. |
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10. |
Long term
preservation – No more deterioration,
fading, rips, stains, tears, holes, mold, etc.
Image quality may be improved by increasing the
contrast, etc. |
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Document Organization
and Indexing
archSCAN helps
organize and convert paper documents
to a
digital format.
The
organizational phase is archSCAN's specialty and it is a
unique service which is not provided by any other
business in the Maryland/DC area.
Many
companies have piles of organized or unorganized paper documents,
which crowd work
areas and storage rooms, but they do not have
the time or personnel to be able to go through the
documents in
order to prepare them for the scanning process. archSCAN will
prepare the documents for you!
We
consider the organizational phase to be the most crucial
stage of the archiving process because this service
allows our clients to know exactly what they have in
their files. The clients can decide which
documents to scan, which documents to discard, and which
documents to simply keep in a paper format. We
save our clients a lot of money by helping them organize
their documents prior to the scanning phase.
archSCAN’s
trained archiving staff, with over 90 years
combined experience in the reprographics industry,
offers a unique service. We do on-site or off-site
inventorying of large and small format documents. We
classify and organize every document and create a
customized database in Microsoft Access.
Our
strengths lie in finding order in chaos, merging
separated sets, integrating documents which are stored
in several different locations, and discarding
duplicates.
Our staff also meticulously repairs damaged documents
such as taping up rips, patching holes, and removing
staples to prepare them for scanning and to protect them
for future use.
Contact us today!!
Call us at 410-974-8183 or by
email at
archscan@comcast.net
To reach the production center, please call
443-242-7318. |
