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10 Benefits of Digital Archiving
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1. |
Save Money- Save up to 66% of
traditional archiving expenses. No more off-site
storage fees, reproduction costs, shipping costs. |
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2. |
Save Time- Find
documents in seconds! Filing, re-filing,
packaging, and reproduction tasks eliminated. |
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3. |
Save Space- 1 CD =
1000 blueprints or 7 banker boxes of documents.
No more filing cabinets, boxes, or shelves
cluttering the office. |
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4. |
Disaster Recovery-
Documents are protected on CDs, servers, or on
the internet from disasters such as fires,
floods, tornados, etc. |
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5. |
Productivity- More
revision options, faster retrieval and turn
around times, access to large quantities of
information at desk which leads to increased
productivity. |
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6. |
Communication and
Collaboration- Many people can access the
same information from their desks enabling
conference calls, emailing, and better interaction. |
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7. |
Improved
Levels of Client Satisfaction– Reduced
call-back times, repair times, and up-to-date
information at fingertips improving client
satisfaction. |
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8. |
Accuracy and Security-
No more misfiled, lost, borrowed, stolen
documents, accurate revision histories.
Security features may be added (password
protection). |
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9. |
Go Green- Paper is
saved from fewer copies being made, fuel for
transportation is saved by emailing documents
instead of mailing, originals may be recycled. |
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10. |
Long term
preservation – No more deterioration,
fading, rips, stains, tears, holes, mold, etc.
Image quality may be improved by increasing the
contrast, etc. |
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Document Management
Consultancy
archSCAN helps
organize and convert paper documents
into a
digital format.
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Overwhelmed by the piles of papers, boxes of binders, and
overflowing storerooms in your office?
Don't know where to begin the process
of organizing and transferring your paper documents
into an electronic document management system?
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archSCAN, LLC offers many
consulting services to help you formulate a strategy on how to manage the
task of organizing and archiving important documents.
Our highly trained archivists give sound advice on where
and how to begin the process. They may even organize the
documents for you if you do not have the time, or the
manpower, to do it yourselves.
Creating
your filing and indexing systems requires a great amount
of thought and planning in order for the conversion process
from paper to electronic files to run smoothly. archSCAN
will provide guidelines and suggestions as to how to set
up a filing structure.
Our
past consultancy projects have included:
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Analysis of current document archives and document
lifecycles
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Advice
on digital archiving implementation procedures
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Production of digital archiving "statement of requirements"
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Assessment on the Return On Investment of digital
archiving
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Information regarding the compliance and legal
issues of digital archiving
archSCAN,
LLC is an independent company which is not
affiliated with any specific products. We operate a full
scanning facility (large and small format scanners) to
assist clients with their scanning needs.
Download
our free booklet on
Electronic Document Management Systems (EDMS) for more
information.
Call
archSCAN today to discuss how to implement digital
archiving and electronic document management systems for
your company!
Contact us today!!
Call us at 410-974-8183 or by
email at archscan@archscan.com
To reach the production center, please call
410-553-6383. |
