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Protecting yesterday and today's documents against loss or damage for future generations

   
   

Top 10 Benefits of Digital Archiving

1.

Save Money- Save up to 66% of traditional archiving expenses.  No more off-site storage fees, reproduction costs, shipping costs.

2.

Save Time- Find documents in seconds! Filing, re-filing, packaging, and reproduction tasks eliminated.

3.

Save Space- 1 CD = 1000 blueprints or 7 banker boxes of documents.  No more filing cabinets, boxes, or shelves cluttering the office. 

4.

Disaster Recovery- Documents are protected on CDs, servers, or on the internet from disasters such as fires, floods, tornados, etc. 

5.

Productivity- More revision options, faster retrieval and turn around times, access to large quantities of information at desk which leads to increased productivity.

6.

Communication and Collaboration- Many people can access the same information from their desks enabling conference calls, emailing, and better interaction.

7.

Improved Levels of Client Satisfaction– Reduced call-back times, repair times, and up-to-date information at fingertips improving client satisfaction.

8.

Accuracy and Security- No more misfiled, lost, borrowed, stolen documents, accurate revision histories.  Security features may be added (password protection).

9.

Go Green- Paper is saved from fewer copies being made, fuel for transportation is saved by emailing documents instead of mailing, originals may be recycled.

10.

Long term preservation – No more deterioration, fading, rips, stains, tears, holes, mold, etc.  Image quality may be improved by increasing the contrast, etc.

 

 

About Us

 


Ginny Williams announced as 2011 Maryland Small Business Person of the Year!


U.S. Small Business Administration and the Maryland Small Business Administration recently announced:

 

Ginny Williams, Managing Partner of archSCAN, LLC,

 

has been selected as the

 

2011 Maryland Small Business Person of the Year

 

"When life gives you lemons, make lemonade" – living by that credo has helped make Ginny Williams the 2011 Maryland Small Business Person of the Year. Ms. Williams, the Managing Partner and Founder of archSCAN, LLC in Annapolis, Maryland, became a business owner out of necessity. She was just five years away from her planned retirement when her position as Regional Sales Manager at a blueprinting company was eliminated. She had enjoyed a successful career in the construction industry where she had done everything from wallpaper hanging and interior design to reprographics and electronic archiving. She was anticipating a slower pace and more recreation with her pending retirement but suddenly, she wasn't sure what her future held. Then the phone rang.

She received a call from a former client, the Archdiocese of Baltimore, asking for her assistance in turning all of their traditional paper construction plans for their parishes and schools into electronic documents. Four months and 12,000 documents later, Ms. Williams had completed the archiving project, creating 12 digital copies of all of the church's records. This process led Ms. Williams to the realization that certainly many other institutions, companies and organizations must be in a similar situation. Unfortunately, 9/11 had shown a spotlight on the need to be prepared for any emergency and in those crucial situations, quick and easy access to vital records is critical. From this simple fact, archSCAN was built.

Ms. Williams started archSCAN in 2002 from her home and spent much of her time during the company's early stages pitching the concept of document archiving to prospective clients. It was a new concept, but one she was sure would take off. Ms. Williams was secure in her skills as a professional organizer and document archivist, but not so sure about running her own business, so she turned to SCORE, Counselors to America's Small Business. SCORE assisted her with business planning and various financial matters. Through the years, her counselors have changed, but she has always received valuable, sound guidance on how to grow her business.

The archSCAN concept is elementary, but essential, for anyone who needs to preserve unique historic documents, have access to floor plans and to consolidate large volumes of fragile paper. Essentially, archSCAN organizes the client's documents, sorting similar files and eliminating duplicates. They then begin the process of scanning each document into user friendly, easy access software, book marking each item to quickly locate it when needed. The digital files are then delivered to the client on external hard drive, flash drive or CD-ROM. Ms. Williams' clients include the Smithsonian Institute, Johns Hopkins Medicine, American University and numerous private corporations. She also donates her services to Habitat for Humanity and other civic organizations.

By 2009, archSCAN had shown a 69% increase in gross sales. Through her steadfast commitment to high quality products and excellent customer service, she has grown archSCAN to a company that now employs 10 people, working in a 4,500 square foot facility.

Ms. Williams will be honored at the 27th Annual Maryland Small Business Week Awards Breakfast on Friday, May 20, 2011. Awardees include the Maryland winners of the U.S. Small Business Administration's National Small Business Week Awards Program. Please visit www.mdsbaawards.org for more information.

 


archSCAN helps organize and convert paper documents into a digital format.


 

Ginny Williams, President of archSCAN and Lou Baird, Director of Facilities Planning, Archdiocese of Baltimore

archSCAN, LLC is an archival and scanning business, specializing in the organizational process of converting paper documents into electronic files. 

Founded in 2002 by Ginny Williams, archSCAN has organized and scanned thousands of hard copy paper documents, that industries have created and are required to keep, into digital images. Ginny worked in the reprographics industry and saw the future of digital archiving.  She decided to open a business specializing the organizational process of archiving and scanning.

 

 

"Organizing the documents is really our niche.  It's like a big puzzle.  You have a little piece over here, and a big piece over there.  archSCAN's role is to merge it all together into an organized file structure."

 

- Ginny Williams

Founder and Managing Partner


archSCAN, LLC has since organized and scanned large-scale paper drawings and small-scale documents into a digital formats, usually "Read-Only" PDF files.  Documents are scanned  at a high resolution to ensure the best image possible and an electronic index is created and tailored to meet the needs of each individual client. We spend time with each client to ensure that all of their digital archiving needs have been met and that they understand how to use the product that archSCAN has created for them.

 

archSCAN's headquarters is located in Annapolis, MD and its production facility has recently relocated to a new, larger location in Baltimore, MD.  archSCAN has updated its equipment and purchased more scanners to meet the needs of the growing business.


archSCAN is certified by the State of Maryland as a minority/disadvantaged enterprise and is certified by the City of Baltimore as a WBE.

 


 

Contact us today!! 

 

Call us at 410-974-8183 or by email at archscan@archscan.com 

To reach the production center, please call 410-553-6383.

   
   
       
   

Production Center

150 Penrod Court

Glen Burnie, Maryland

Tel. (410) 553-6383

Fax (410) 553-6386

archscan@archscan.com

www.archSCAN.com

Headquarters

Annapolis, Maryland

Tel. (410) 974-8183

Fax (410) 974-8286

archscan@archscan.com

www.archSCAN.com


Copyright © 2001--   archSCAN, LLC   All Rights Reserved

 
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