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Top
10 Benefits of Digital Archiving
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1. |
Save Money- Save up to 66% of
traditional archiving expenses. No more off-site
storage fees, reproduction costs, shipping costs. |
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2. |
Save Time- Find
documents in seconds! Filing, re-filing,
packaging, and reproduction tasks eliminated. |
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3. |
Save Space- 1 CD =
1000 blueprints or 7 banker boxes of documents.
No more filing cabinets, boxes, or shelves
cluttering the office. |
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4. |
Disaster Recovery-
Documents are protected on CDs, servers, or on
the internet from disasters such as fires,
floods, tornados, etc. |
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5. |
Productivity- More
revision options, faster retrieval and turn
around times, access to large quantities of
information at desk which leads to increased
productivity. |
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6. |
Communication and
Collaboration- Many people can access the
same information from their desks enabling
conference calls, emailing, and better interaction. |
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7. |
Improved
Levels of Client Satisfaction– Reduced
call-back times, repair times, and up-to-date
information at fingertips improving client
satisfaction. |
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8. |
Accuracy and Security-
No more misfiled, lost, borrowed, stolen
documents, accurate revision histories.
Security features may be added (password
protection). |
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9. |
Go Green- Paper is
saved from fewer copies being made, fuel for
transportation is saved by emailing documents
instead of mailing, originals may be recycled. |
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10. |
Long term
preservation – No more deterioration,
fading, rips, stains, tears, holes, mold, etc.
Image quality may be improved by increasing the
contrast, etc. |
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About Us
Ginny Williams announced as 2011
Maryland Small Business Person of
the Year!
U.S. Small Business Administration and the Maryland
Small Business Administration recently announced:
Ginny Williams, Managing Partner of
archSCAN, LLC,
has been selected as the
2011 Maryland Small Business Person of
the Year
"When
life gives you lemons, make lemonade" – living by that
credo has helped make Ginny Williams the 2011 Maryland
Small Business Person of the Year. Ms. Williams, the
Managing Partner and Founder of archSCAN, LLC in
Annapolis, Maryland, became a business owner out of
necessity. She was just five years away from her planned
retirement when her position as Regional Sales Manager
at a blueprinting company was eliminated. She had
enjoyed a successful career in the construction industry
where she had done everything from wallpaper hanging and
interior design to reprographics and electronic
archiving. She was anticipating a slower pace and more
recreation with her pending retirement but suddenly, she
wasn't sure what her future held. Then the phone rang.
She received a call from a former client, the
Archdiocese of Baltimore, asking for her assistance in
turning all of their traditional paper construction
plans for their parishes and schools into electronic
documents. Four months and 12,000 documents later, Ms.
Williams had completed the archiving project, creating
12 digital copies of all of the church's records. This
process led Ms. Williams to the realization that
certainly many other institutions, companies and
organizations must be in a similar situation.
Unfortunately, 9/11 had shown a spotlight on the need to
be prepared for any emergency and in those crucial
situations, quick and easy access to vital records is
critical. From this simple fact, archSCAN was built.
Ms. Williams started archSCAN in 2002 from her home and
spent much of her time during the company's early stages
pitching the concept of document archiving to
prospective clients. It was a new concept, but one she
was sure would take off. Ms. Williams was secure in her
skills as a professional organizer and document
archivist, but not so sure about running her own
business, so she turned to SCORE, Counselors to
America's Small Business. SCORE assisted her with
business planning and various financial matters. Through
the years, her counselors have changed, but she has
always received valuable, sound guidance on how to grow
her business.
The archSCAN concept is elementary, but essential, for
anyone who needs to preserve unique historic documents,
have access to floor plans and to consolidate large
volumes of fragile paper. Essentially, archSCAN
organizes the client's documents, sorting similar files
and eliminating duplicates. They then begin the process
of scanning each document into user friendly, easy
access software, book marking each item to quickly
locate it when needed. The digital files are then
delivered to the client on external hard drive, flash
drive or CD-ROM. Ms. Williams' clients include the
Smithsonian Institute, Johns Hopkins Medicine, American
University and numerous private corporations. She also
donates her services to Habitat for Humanity and other
civic organizations.
By 2009, archSCAN had shown a 69% increase in gross
sales. Through her steadfast commitment to high quality
products and excellent customer service, she has grown
archSCAN to a company that now employs 10 people,
working in a 4,500 square foot facility.
Ms. Williams will be honored at the 27th Annual Maryland
Small Business Week Awards Breakfast on Friday, May 20,
2011. Awardees include the Maryland winners of the U.S.
Small Business Administration's National Small Business
Week Awards Program. Please visit
www.mdsbaawards.org
for more information.
archSCAN helps
organize and convert paper documents
into a
digital format.
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Ginny
Williams, President of archSCAN and Lou Baird,
Director of Facilities Planning,
Archdiocese of Baltimore |
archSCAN,
LLC
is an archival and scanning
business, specializing in the organizational process of
converting paper documents into electronic files.
Founded in 2002
by Ginny Williams, archSCAN has organized and
scanned thousands of hard copy paper documents,
that industries have created and are required to
keep, into digital images. Ginny worked in the
reprographics industry and saw the future of
digital archiving. She decided to open a
business specializing the organizational process
of archiving and scanning. |
"Organizing the documents is really our niche.
It's like a big puzzle. You have a little
piece over here, and a big piece over there.
archSCAN's role is to merge it all together into an
organized file structure."
-
Ginny Williams
Founder and Managing Partner
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archSCAN, LLC
has since organized and scanned large-scale
paper drawings and small-scale documents into a digital
formats, usually "Read-Only" PDF files. Documents
are scanned at a high resolution to ensure the
best image possible and an electronic index is created
and tailored to meet the needs
of each individual client. We spend time with each
client to ensure that all of their digital archiving
needs have been met and that they understand how to use the product
that archSCAN has created for them.
archSCAN's
headquarters is located in Annapolis, MD and its
production facility has recently relocated to a new,
larger location in Baltimore, MD. archSCAN has
updated its equipment and purchased more scanners to
meet the needs of the growing business.
archSCAN
is certified by the State of Maryland as a
minority/disadvantaged enterprise and is certified by
the City of Baltimore as a WBE.
Contact us today!!
Call us at 410-974-8183 or by
email at archscan@archscan.com
To reach the production center, please call
410-553-6383. |
