Top 10 Benefits of Digital Archiving

1.

Save Money- Save up to 66% of traditional archiving expenses.  No more off-site storage fees, reproduction costs, shipping costs.

2.

Save Time- Find documents in seconds! Filing, re-filing, packaging, and reproduction tasks eliminated.

3.

Save Space- 1 CD = 1000 blueprints or 7 banker boxes of documents.  No more filing cabinets, boxes, or shelves cluttering the office. 

4.

Disaster Recovery- Documents are protected on CDs, servers, or on the internet from disasters such as fires, floods, tornados, etc. 

5.

Productivity- More revision options, faster retrieval and turn around times, access to large quantities of information at desk which leads to increased productivity.

6.

Communication and Collaboration- Many people can access the same information from their desks enabling conference calls, emailing, and better interaction.

7.

Improved Levels of Client Satisfaction– Reduced call-back times, repair times, and up-to-date information at fingertips improving client satisfaction.

8.

Accuracy and Security- No more misfiled, lost, borrowed, stolen documents, accurate revision histories.  Security features may be added (password protection).

9.

Go Green- Paper is saved from fewer copies being made, fuel for transportation is saved by emailing documents instead of mailing, originals may be recycled.

10.

Long term preservation – No more deterioration, fading, rips, stains, tears, holes, mold, etc.  Image quality may be improved by increasing the contrast, etc.

Ginny Williams, President of archSCAN and Lou Baird, Director of Facilities Planning, Archdiocese of Baltimore

archSCAN, LLC is an archival and scanning business, specializing in the organizational process of converting paper documents into electronic files. 

Founded in 2002 by Ginny Williams, archSCAN has organized and scanned thousands of hard copy paper documents, that industries have created and are required to keep, into digital images. Ginny worked in the reprographics industry and saw the future of digital archiving.  She decided to open a business specializing the organizational process of archiving and scanning.

 

 

"Organizing the documents is really our niche.  It's like a big puzzle.  You have a little piece over here, and a big piece over there.  archSCAN's role is to merge it all together into an organized file structure."

 

- Ginny Williams

Founder and Managing Partner