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10 Benefits of Digital Archiving
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1. |
Save Money- Save up to 66% of
traditional archiving expenses. No more off-site
storage fees, reproduction costs, shipping costs. |
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2. |
Save Time- Find
documents in seconds! Filing, re-filing,
packaging, and reproduction tasks eliminated. |
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3. |
Save Space- 1 CD =
1000 blueprints or 7 banker boxes of documents.
No more filing cabinets, boxes, or shelves
cluttering the office. |
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4. |
Disaster Recovery-
Documents are protected on CDs, servers, or on
the internet from disasters such as fires,
floods, tornados, etc. |
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5. |
Productivity- More
revision options, faster retrieval and turn
around times, access to large quantities of
information at desk which leads to increased
productivity. |
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6. |
Communication and
Collaboration- Many people can access the
same information from their desks enabling
conference calls, emailing, and better interaction. |
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7. |
Improved
Levels of Client Satisfaction– Reduced
call-back times, repair times, and up-to-date
information at fingertips improving client
satisfaction. |
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8. |
Accuracy and Security-
No more misfiled, lost, borrowed, stolen
documents, accurate revision histories.
Security features may be added (password
protection). |
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9. |
Go Green- Paper is
saved from fewer copies being made, fuel for
transportation is saved by emailing documents
instead of mailing, originals may be recycled. |
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10. |
Long term
preservation – No more deterioration,
fading, rips, stains, tears, holes, mold, etc.
Image quality may be improved by increasing the
contrast, etc. |
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Welcome to archSCAN
archSCAN helps
organize and convert paper documents
into a
digital format.
Digital Archiving and Electronic Document
Management Services
archSCAN, LLC is the leader of digital archiving
in Maryland. We work with businesses to
help them convert their paper documents into an
electronic format. We organize, repair, scan,
and create a simplistic indexing system to enable the
quick retrieval of any document. We specialize in
organizing and scanning large and small format documents
to help our clients save time, space, and money.
The world is becoming more computer dependant;
therefore, the archival process is changing. The
time for keeping paper documents has passed and the
future is in
electronic document management systems. archSCAN understands
and facilitates the process that businesses go through when
transitioning from a paper format to a digital format. Our
archival division organizes paper documents and prepares
them for the scanning phase. Our
scanning division
ensures high quality electronic conversions of
information usually into a PDF file format. A user-friendly,
digital
database is created in accordance to client
specifications, which virtually guarantees savings in time,
money and document storage space!
With clients ranging from large healthcare facilities
to small design firms, archSCAN can work as a
consultant and
assist in creating a
useful, time-saving electronic document management system that meets the needs of any
size company.
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Save TIME
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Save SPACE
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Save MONEY
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Find documents in
seconds!
Without using new
technologies, filing and
retrieving any paper
document among thousands
of documents takes a
long time - a waste
of employee’s time and
energy. |
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Thousands of
documents all on the
computer!
Companies historically
have stored large and
small documents within
their offices- in spare
rooms, closets, and
under desks - a waste of
valuable and usable
office space. |
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Save up to 66% of
traditional archiving
expenses!
Large amounts of money
are spent shipping and
storing documents
offsite that need to be
retained - a waste of
money spent on high cost
storage fees. |
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What are the valuable services
that are provided?
The value of a consultant, a knowledge of
the technology, relationships with the customers and
vendors, an understanding of the process a business goes
through when transitioning from paper processes to
digital formats, and ultimately, the delivery of a
streamline and cost effective custom solution to
archiving.
archSCAN, LLC is certified as a Maryland
DOT MBE and WBE.
Contact us today!!
Call us at 410-974-8183 or by
email at
archscan@comcast.net
To reach the production center, please call
443-242-7318.
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